A few factors for optimising your office computer.


November 19, 2014 Facebook Twitter LinkedIn Google+ Blog


You may have used the same office computer for some time now and started to notice a considerable amount of slowing, as well as experiencing problems loading numerous programs at once. Due to the nature of office work, computers will eventually become full of obsolete programs and un-needed documents.

Under this strain, you will find that even running an internet browser alongside a word processor can become increasingly difficult, as well as overworking the machine causing it to heat, leading to potentially irreparable damage.

You can prevent any harm to your machine by following these simple tips that will require little expense or technical know-how. These are top factors for maximising the efficiency of your office computer:

1. Alternative hard drive – Regardless of what work is being completed in the office, it is crucial to backup documents in case of a computer problem. This is a simple task when using a portable hard drive, which are typically inexpensive and offer a large amount of space. This hardware is the perfect way to store a number of documents for future use, transferring between machines and keeping extra security.

2. Use a second router. The majority of companies today will be required to use the internet; whether they are building and maintaining sites or simply providing content, the internet has become a vital part of many businesses. This can lead to many computers using the same hardware to connect, which can cause a loss of speed. Using two routers, however, you can afford yourself faster internet, greater security, a backup (if one router malfunctions) and increase wireless network reach.

3. Delete unnecessary programs and De-fragment the drives regularly – Some employees may have to install programs on their computers simply to be used only once and not needed again. Some of these programs may open on start-up, taking up valuable space and memory – it is easy, however, to prevent this and uninstall them completely In the Control Panel of the computer, you will find ‘uninstall a program’, which is the easiest way to remove programs, or for stopping programs opening at start-up, press the windows key and R, type in msconfig.exe, navigate to the start up tab and un-tick programs that are not needed.

4. You may want to have a central network. Sometimes computers can run slowly because they haven’t got enough memory, to solve this you could install a central computer and minimize the strain on individual computers. This central computer would then have all the memory that you need and it would be more powerful and effective. This would then let you gain access to your computer system using a portable tablet, like an iPad.

5. Keep desktop clear, treating your desktop like you would treat your desk. You can be as productive as possible if you keep it well maintained and tidy. Sort your folders properly and for extra clarity, keep them in clear dated folders. This will not produce a significant speed benefit for your system, but it will make organising and checking files and documents a lot simpler.

6. Using the latest Operating Systems. Whilst this may be expensive, there are a number of advantages to using the newest operating system. Software is upgraded frequently to work better with new operating systems, so ensure that you are running the latest versions.

There are a large amount of methods of increasing the processing speed of your computer – some more costly than others and some harder to implement; however all are definitely worth using as they can help to simplify work and positively influence productivity.

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